P3

a) Storyboard

b) Relevant plans and Sketches for the planned special effect

c) Contingency Plan

Crew Absences 

- If a member of our crew happens to be absent on the day of filming then we will double down on our roles with the remaining crew members. If we are unable to complete filming without them then we will focus on the work that does not involve that crew member and have all the other members of the team step up and fulfil their roles.

Footage Corruption

- In case any footage is corrupted during the unit, back up footage will be made as soon as filming is completed. The data wrangler will produce multiple copies of the footage and make sure that they are all saved in different places.

On set injury

- If a crew member or actor is injured on set production will be halted and that crew member will be immediately taken to the first aid centre at college where they can be treated.

Actor absent for SFX design

- If the actor needed for the SFX work is currently unavailable during filming then we will have to postpone the SFX sequence and film it separately. If the actors face is not needed for the SFX sequence then it is also possible for them to be replaced with a body double with the same SFX applied.

Make up failure

- The makeup artist will make sure that there is enough tools and equipment for the SFX. In the event that there is not enough tools/equipment needed for the scene, we will have to order knew equipment for the sequence and postpone filming for that scene.

                                         d) Mock ups relevant to the chosen special effect

e/f) Detailed Risk Assessment 

Information
Title of activity	“The Garage”	Type of Activity		Short Film			Lead Department/Course	120 Media, Unit 45
Address of workplace/location (with postcode)	Garage, Long Road Sixth Form, Cambridge CB2 8PX							Date(s) or period Risk Assessment covers:			20/11/17
Risk Assessor:	Josiah Spencer/ Joe Murphy	Role:	Gaffer/Director		Email:	Josiah120media@gmail.com			Mobile:
Lead Student:	Joe Murphy	Role:	Director		Email:	Joemurphy120media@gmail.com			Mobile:
Lead Tutor:	Sophie	Role:	Camera Operator		Email:				Mobile:
Health and Safety Responsible Person:	Josh Beach	Role:	1st Assistant Director		Email:				Mobile:

Brief Description of the Activities to be Undertaken:

Filming will be undertaken in the Long Road work shop and SFX prosthetic work will be performed on the actor’s finger.

List Experts Engaged: Pre-vetted contractor and supplier: e.g. Armorer, Catering, Diving, Fight Arranger, Gaffer, Grip, Lighting, Rigger, Stunt co-ordinator, Transport, SFX etc.

·         Gaffer ·         Grip ·         Lighting ·         Makeup Artist ·         1st AD ·         Cinematographer ·         Actor

Fire, First Aid, Emergency and Welfare arrangements:
FIRE ·         Do you have adequate means of fire detection and a means of raising the alarm in place?  ·         Are there adequate numbers of fire exits which are unlocked, signed, and kept clear at all times?  ·         Are there adequate numbers of fire extinguishers in place?  ·         Will everyone be briefed on the emergency arrangements in place?  ·         Daily checks carried out to ensure all controls implemented?		Notes: There is a fire extinguisher on location and multiple fire alarms located around the college. There is only one exit available on the film set. The door will remain unlocked throughout the entirety of the shoot and will be kept clear at all times to avoid any kind of safety hazard. Everyone involved with the production will be fully aware of the emergency arrangements that have been put in place for the own safety. All controls will be thoroughly checked before and after being implemented into the production.
FIRST AID ·     First aiders/First Aid Kits/Paramedics in place as required? ·     Local accident and emergency hospital identified?		Notes: Addenbrooke’s Hospital is located nearby Long Road and is available at all times in case of any accident/emergency.
WELFARE ·     Adequate heating and ventilation provided? ·     Drinking water available ·     Washing and changing facilities provided if necessary? ·     Catering provided? ·     Overnight accommodation provided?		Notes: The room is well ventilated but is without any kind of heating radiator. Crew members will have to supply their own drinking water during the shoot. No washing and changing facilities can be provided. There will be no catering provided. Overnight accommodation will not be required for crew members.
How will this risk assessment be communicated to all relevant parties?
Via Email: Safety Briefings:		Verbal Communication: Included on Call Sheet:

Access and Egress General	Access and Egress in Studio	Adventure/High Risk Sports	Aerial Filming	Airfield, filming at	Alcohol/Smoking/Drugs
Animals, filming with	Audience	Boats, filming on	Camera cranes/jibs	Camera Operations	Cameras - filming from Vehicles
Camera Ops - Steadicam	Candles	Catering	Children, working with	Cold Weather	Confined Spaces, filming within
CoSHH	Disabled People	Display Screen Equipment	Diving	Domestic Dwelling, filming at	Driving
Electricity (General)	Electricity (in Studio)	Fight Scenes, managing	Filming Outdoors	Fire/Flammable Materials	Food, use of
Generator, use of	Harbour/Port, filming at	Hoists/Hydraulic Platforms	Horses, filming with	Hostile Environments	Information Security
Kitchens	Ladders/Ladderpods	Licensed premises, filming at	Locations & Temporary Studios	Location Lighting	Lone Working
Make Up & Costumes	Manual Handling	Model Aircraft	Night Filming	Noise	Paragliding
Physical Effects	Practical Flame/Fire	Props	Railways, filming at	Revolves	Rigging
Rostra & Risers	Scaffolding, use of	Scenery: Construction/Design	Scenery: Electricity	Scenery: Manual Handling	School, filming at
Scuba Diving	Sharps	Slips, Trips & Falls	Snow Effects	Special Effects	Smoke Effects, use of
Sports general	Strobe Lighting	Stunts	UAV (Drones), use of	Unoccupied/Derelict Locations	Unprotected Edge
Vehicles	Violence, risk of	Vounteers, use of	Water, as a Prop/Effect	Weapons	Weather
Wire Work/Flying Ballet	Working Outside UK	Working Patterns/Hours	Working On/Near to Water	Young Persons	OTHER

ACCESS & EGRESS General Failure to ensure and maintain sound access and egress arrangements at all filming locations, could result in: §  Obstructions / blocked exit routes §  Slips §  Trips §  Collisions with passing vehicles or pedestrians	Who is responsible Cast, Crew, Public	·         The emergency procedures will be obtained from the location contact and strictly followed.  ·         Complete a safety induction for crew required to work on the roof in advance of the shoot.  ·         Maintain access for emergency vehicles at all times - this includes the general filming activities and the parking of all technical  vehicles required on site.  ·         Exercise good housekeeping procedures at all times.  ·         Minimize cables as much as possible. Ramped, matted or flown where necessary. Run neatly into curbs, grass verges, etc.  taking extra care not to damage any shrubs, grass lawns, etc.  ·         Spillage / wet floor procedures in place.  ·         Care taken by all when at location and awareness maintained of the potential hazards that may be present throughout the  location.  ·         Appropriate vehicles will be deployed (with competent drivers) to transport personnel and equipment to location.  ·         For the getting in and out of tech equipment to and from filming locations, production will proceed with caution, and where  applicable will schedule vehicle movements.  ·         Traffic management systems and, where applicable, road closures will be deployed where production use and or film on public  paths streets/roads. Segregate the public / remaining residents from productions’ filming activities.  ·         Anyone controlling the road will wear hi-vis, and anyone working near the road will maintain a safe distance from it.
SLIPS, TRIPS AND FALLS §  Spillage of wet and dry substances §  Trailing cables §  Miscellaneous rubbish, e.g. plastic bags, rugs/mats §  Poor lighting §  Slippery surfaces §  Change from wet to dry floor surface §  Changes of level §  Slopes §  Smoke/steam obscuring view §  Unsuitable footwear	Cast, Crew	·   Clean spills up immediately, if a liquid is greasy, make sure a suitable cleaning agent is used.  ·   After cleaning, the floor can be wet for some time; dry it where possible.  ·   Use appropriate barriers to tell people the floor is still wet and arrange alternative bypass routes.  ·   Position equipment to avoid cables crossing pedestrian routes, use cable covers to fix securely to surfaces, restrict access  to prevent contact.  ·   Keep areas clear, remove rubbish and do not allow it to build up.  ·   Suitable footwear to be worn.  ·   Adequate working lights will be provided for the night shoot and use made of portable lighting. Signage will also be highlighted ensuring the public have been informed.
OTHER	Cast, Crew	·   The public is not to be disturbed or hindered ·   No crew, equipment or props will block any exits or doorways ·   Care will be taken never to shine any lights towards vehicle traffic so as not to blind them
Noise levels	Cast, crew	·         Keep the level of noise to a low ·         Crew will not speak over each other ·         Crew will be aware of their surrounding and will not disturb others
Fire/ Flammable	cast, crew	·         crew will not bring any lighters or matches    ·         if fire breaks out proceed to the closest possible exit and seek assistance ·         do not turn on anything that is not needed

Makeup and costumes ·       makeup will be used to make the sfx	Cast, crew	·       Could run out of make up for the sfx this would ruin the whole scene because the SFX is the main focus of the scene ·       If makeup runs out or is misplaced then obtain more
Props ·       Phone ·       Box cutter ·       Box	Cast, crew	·       real phone will be used for the scene if it breaks then use a fake one, keep a tight grip on it so it is not dropped and mind where you step to avoid falling ·       box cutter will be used be wary of where your hands and finger are when using it and if you’re injured then seek medical attention ·       if box is damaged then get a new one
Special effects ·       cut finger	Cast, crew	·       do not leave SFX on when finished recording ·       make sure actor has not got an allergic reaction to any of the materials for the SFX

g) Location Recce 

                                           h) Permission to use the Special Effect

i) Other Legal Requirements

Issue	Solved or justified?
Filming Buildings	Buildings are protected by copyright under English law but there is a specific exception which permits you to take a photograph or film a building without infringing its copyright. permission is not required from the owners of the building to. This gives us the right to film on location of our own accord. you should ensure this right is included in your license agreement.
Filming People	If the film was published featuring an individual without their given consent, that would be a breach of that individual’s right to respect for their private life. In order to avoid a situation such as this, before the release of the film, direct consent from anybody appearing on camera needs to be properly obtained by signing an agreement form. There needs to be a list of everyone appearing onscreen. Making it easier to identify who should and shouldn’t be in the film and who needs to give their consent.
Media Insurance	All productions, need proof of Public Liability Insurance in order to receive permission to film or carry out commercial photography. Since the project is part of the coursework, all insurance will be covered by Long Road Sixth Form college.
Copyright Infringement	Copyright infringement does not apply to the use of photography of filming. A building on public display is not infringed by making a film, photograph, broadcasting a visual image or making a graphic work representing it.

j) Compliance with relevant health and safety requirements

k) Following Safe Working Practices